Job Description
Join our dynamic team in Jacksonville as an Administrative Assistant! We're urgently seeking a highly organized professional to provide critical office support and ensure seamless operations. This is your opportunity to make an immediate impact in a fast-paced corporate environment.
As a key member of our administrative team, you'll be the backbone of our daily operations, handling everything from scheduling to document management. We offer competitive compensation, comprehensive benefits, and a supportive workplace culture that values growth and excellence.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare and distribute professional reports, presentations, and meeting materials
- Process invoices, expense reports, and purchase orders accurately
- Coordinate office equipment maintenance and supply inventory
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associates degree or relevant certification preferred
- Experience with scheduling software and office management systems