Job Description
Are you a highly organized professional seeking a work-life balance that fits your lifestyle? Apex Corporate Solutions is currently seeking a dedicated and detail-oriented Weekend Administrative Assistant to join our dynamic team in the heart of New York City.
This is an excellent opportunity for candidates looking for a flexible schedule with no weekend overtime. You will play a pivotal role in ensuring our weekend operations run seamlessly, providing top-tier support to our executive team and clients.
Why Join Us?
- Flexible Schedule: Work weekends without compromising your weekday availability.
- Competitive Pay: Earn a premium hourly rate reflecting your skills and experience.
- Premium Environment: Work in a modern, high-energy office in Midtown Manhattan.
If you are proactive, reliable, and excel in a fast-paced setting, we want to hear from you.
Responsibilities
- Office Management: Oversee daily office operations during weekend hours, including answering phones, managing emails, and greeting visitors.
- Scheduling: Coordinate meetings, appointments, and conference room bookings for the weekend team.
- Documentation: Prepare, proofread, and distribute internal memos and reports with a high degree of accuracy.
- Data Entry: Maintain and update digital and physical filing systems, ensuring all records are organized and accessible.
- Support: Provide administrative support to department heads and assist with special projects as needed.
- Vendor Coordination: Handle incoming deliveries and manage office supplies inventory for the weekend shift.
Qualifications
- Experience: Minimum of 2 years of administrative or office support experience.
- Availability: Must be available to work Saturdays and Sundays.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive information.