Job Description
Are you a detail-oriented professional looking for a role that fits your weekend lifestyle? Horizon Office Solutions is seeking a highly organized Weekend Administrative Assistant to join our dynamic team in Milwaukee, WI. This position offers a unique opportunity to support our operations with a flexible schedule, focusing on Saturdays and Sundays. You will play a crucial role in ensuring our office functions smoothly during peak weekend periods, providing administrative support that enhances our team's efficiency and client satisfaction.
We are looking for a self-motivated individual who can manage multiple priorities, handle confidential information with discretion, and contribute to a positive work environment. If you are ready to take the next step in your administrative career, we want to hear from you.
Responsibilities
- Manage and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Schedule and coordinate weekend meetings, appointments, and conference rooms.
- Prepare and distribute reports, presentations, and internal memos as required.
- Provide general clerical support to various departments, including inventory management and supply ordering.
- Greet visitors and direct them to the appropriate personnel or area.
- Assist in the coordination of weekend events or special projects.
Qualifications
- High school diploma or equivalent required; associate’s degree preferred.
- Previous experience as an administrative assistant or in a related support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Ability to work independently and make sound decisions with minimal supervision.