Job Description
We are seeking a highly organized and detail-oriented Weekend Administrative Assistant to join our dynamic team in Chicago, Illinois. This is an excellent opportunity for individuals with strong data entry skills looking for a flexible weekend schedule. In this role, you will be responsible for maintaining our digital and physical records, ensuring data accuracy, and supporting our administrative operations during off-peak hours.
As a key member of our support staff, you will bridge the gap between our weekend teams and our core operations, ensuring seamless communication and efficient workflow management.
Responsibilities
- Execute high-velocity data entry tasks with a focus on speed and 99% accuracy.
- Organize and maintain digital and physical filing systems, ensuring easy retrieval of documents.
- Coordinate weekend schedules and assist in managing office logistics during off-hours.
- Prepare, proofread, and distribute correspondence, reports, and internal communications.
- Monitor and manage incoming inquiries via phone and email during the shift.
- Assist with inventory management and basic office supply replenishment.
- Perform data validation to ensure all information is up-to-date and compliant with company standards.
Qualifications
- Proven experience in administrative support or data entry roles.
- Typing speed of 40+ WPM with exceptional attention to detail and error-free output.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Must be available to work weekends (Saturday and Sunday) on a regular basis.
- High school diploma or equivalent; Associate degree or relevant certification is a plus.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Professional communication skills with the ability to interact with clients and staff.