Job Description
About the Role:
Apex Administrative Services is seeking a detail-oriented and reliable Administrative Assistant to join our team for our high-volume weekend operations. In this pivotal role, you will be responsible for ensuring data integrity and providing exceptional administrative support to our clients during the weekend.
Why Join Us?
We pride ourselves on a professional environment that values accuracy and efficiency. You will work in a collaborative setting where your data entry skills will directly impact business operations.
Responsibilities
- Perform high-volume data entry with a focus on 99%+ accuracy and speed.
- Maintain and organize digital and physical filing systems for weekend records.
- Assist with processing payroll data and timesheets for weekend staff.
- Handle incoming calls and emails, routing urgent matters to the appropriate department.
- Prepare weekly reports and summaries of administrative activities.
- Update client databases and CRM systems with current information.
- Ensure all weekend workflows are completed efficiently before Monday handover.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum 2 years of experience in data entry or administrative support.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Must be available to work weekends (Saturday and Sunday) on a rotating schedule.
- Exceptional typing speed (45+ WPM) and keyboarding accuracy.
- Strong attention to detail and organizational skills.
- Ability to work independently with minimal supervision.