Job Description
Are you a highly organized professional looking for an exciting opportunity in the heart of Indianapolis?
Apex Administrative Services is currently seeking a detail-oriented Administrative Assistant to join our dynamic team on an immediate basis.
We are a forward-thinking company dedicated to operational excellence. In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. If you thrive in a fast-paced environment and possess a proactive mindset, we want to meet you.
Why Join Us?
- Immediate Hiring: Start contributing to our team within days.
- Competitive Pay: Salary range of $45k - $55k depending on experience.
- Modern Environment: Work with cutting-edge tools and a supportive culture.
- Growth Opportunities: Clear pathways for professional advancement.
Responsibilities
- Manage and schedule complex calendars, including appointments, meetings, and travel itineraries.
- Screen and direct phone calls, emails, and visitors with professionalism and discretion.
- Prepare, compile, and distribute reports, presentations, and correspondence.
- Coordinate internal and external meetings, including booking conference rooms and arranging catering.
- Handle expense reports and general accounts payable/receivable tasks as needed.
- Assist in the onboarding process for new team members and maintain personnel files.
- Act as the primary point of contact for internal and external stakeholders.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks efficiently.
- Ability to work independently with minimal supervision in a fast-paced office setting.
- Professional demeanor and strong problem-solving abilities.