Job Description
We are seeking a highly organized and proactive Weekend Administrative Assistant to join our thriving team in Charlotte, NC. In this pivotal role, you will ensure our operations run seamlessly during our weekend shifts, providing essential support to our regional leadership and clients. If you excel in a fast-paced environment and are looking for a part-time opportunity with growth potential, we want to hear from you.
As part of our administrative support team, you will play a key role in maintaining our office efficiency and ensuring a welcoming environment for all visitors.
Responsibilities
- Manage Communication: Handle incoming calls, emails, and inquiries professionally, directing messages to the appropriate personnel.
- Scheduling: Manage and coordinate calendars, schedule meetings, and prepare meeting materials and agendas.
- Office Operations: Oversee daily office tasks including file management, data entry, and maintaining office supplies inventory.
- Customer Service: Greet visitors and clients warmly, ensuring a positive first impression of the company.
- Document Management: Organize and archive physical and digital documents, ensuring confidentiality and accuracy.
- Event Coordination: Assist in the planning and execution of weekend company events or client meetings as required.
- General Support: Perform other administrative duties to support the team's overall workflow.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or higher preferred.
- Experience: Proven experience in an administrative or office support role.
- Availability: Must be available to work weekends (Saturday and Sunday).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Technology: Basic knowledge of office equipment and CRM software is a plus.