Job Description
Join our dynamic team as a Weekend Administrative Assistant in Portland! We're seeking a proactive professional to ensure seamless office operations during weekend shifts. This hybrid role combines remote flexibility with in-person support, offering an ideal opportunity for individuals seeking work-life balance while delivering exceptional administrative excellence.
Responsibilities
- Manage executive calendars, scheduling high-priority meetings and appointments
- Coordinate cross-departmental communications and document workflows
- Process expense reports and maintain financial record-keeping systems
- Oversee office supply inventory and vendor management
- Prepare confidential correspondence and executive presentations
- Support onboarding processes for weekend staff and contractors
- Implement digital filing systems with meticulous attention to detail
Qualifications
- 3+ years of administrative experience with weekend shift availability
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven experience with CRM systems (Salesforce preferred)
- Exceptional organizational skills with ability to prioritize competing tasks
- Discretion in handling confidential information
- Associates degree in Business Administration or related field
- Professional demeanor with strong written/verbal communication
- Ability to work independently with minimal supervision