Job Description
Join our dynamic team at Premier Office Solutions as a Weekend Administrative Assistant in sunny San Jose! This role offers the perfect work-life balance with weekend hours while supporting our fast-paced corporate operations. You'll be the backbone of our weekend office operations, ensuring seamless administrative functions and exceptional client experiences. Enjoy competitive compensation, a modern workspace, and opportunities for growth within our expanding company. If you're detail-oriented, tech-savvy, and thrive in a structured weekend environment, apply today!
Responsibilities
- Manage office communications, including calls, emails, and scheduling across departments
- Prepare and distribute confidential reports, correspondence, and meeting materials
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor relations
- Support event coordination for weekend corporate functions and client meetings
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Assist with payroll processing and expense report submissions for weekend staff
- Act as primary point of contact for weekend visitors and remote team members
Qualifications
- Minimum 2 years administrative support experience in professional office settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello, or similar)
- Ability to work independently with minimal supervision during weekend shifts
- High school diploma or equivalent; associate's degree preferred
- Valid California driver's license for occasional errands (if required)