Job Description
Join our dynamic team as a Weekend Administrative Assistant and become the backbone of our weekend operations! This vital role ensures seamless office support during Saturday and Sunday shifts, enabling our core weekday teams to thrive. You'll be the friendly face and organizational force behind our weekend client interactions, document management, and operational continuity. If you're a proactive multitasker with a passion for precision and customer service, this is your opportunity to shine in Austin's vibrant business landscape.
Responsibilities
- Manage weekend client communications via phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate office operations including supply inventory, mail processing, and facility maintenance
- Prepare and distribute weekend reports, correspondence, and confidential documents
- Schedule appointments and maintain accurate calendars using Microsoft Outlook
- Support data entry, file organization, and record-keeping for weekend activities
- Assist with onboarding tasks for weekend contractors and temporary staff
- Collaborate with weekday teams to ensure seamless transition of critical tasks
Qualifications
- Minimum 2 years of administrative support experience with weekend or shift work
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- High school diploma or equivalent; associate's degree preferred
- Reliable transportation and weekend availability (Saturday/Sunday)
- Experience with office equipment (copiers, scanners, phone systems)