Job Description
Join our dynamic team at Capital City Solutions as a Weekend Administrative Assistant and become the backbone of our Austin operations! This role offers the perfect blend of structured office support and weekend flexibility, ideal for professionals seeking work-life balance while making a tangible impact. You'll be the first point of contact for our clients, ensuring seamless daily operations through meticulous coordination and exceptional organizational skills. Our collaborative environment values initiative and celebrates achievements, offering growth opportunities within Texas' thriving administrative sector.
Responsibilities
- Manage multi-channel communications including phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate complex scheduling, meeting logistics, and calendar management for executive team
- Process confidential documents, reports, and correspondence with precision and discretion
- Maintain digital and physical filing systems ensuring 100% accuracy and accessibility
- Support office operations through inventory management, supply ordering, and equipment maintenance
- Assist with event coordination and logistical planning for weekend office activities
- Perform data entry and report generation using Microsoft Office Suite and proprietary systems
Qualifications
- Minimum 2 years administrative support experience with weekend shift availability
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Valid Texas driver's license required for occasional errands