Job Description
Join our dynamic team as a Weekend Administrative Assistant at Coastal Business Solutions! This is an exceptional opportunity for a highly organized professional to provide critical support during our busiest operational hours. Located in the heart of Long Beach, CA, you'll be the backbone of weekend operations, ensuring seamless office functionality while enjoying a balanced work-life schedule. If you thrive in fast-paced environments and excel at multitasking, apply now to become an integral part of our innovative team!
Responsibilities
- Manage incoming calls and communications during weekend shifts
- Coordinate calendars, schedule appointments, and maintain meeting logistics
- Process and distribute incoming/outgoing mail and packages
- Prepare and edit confidential documents, reports, and presentations
- Assist with data entry and record-keeping using Microsoft Office Suite
- Support event coordination and weekend office logistics
- Act as primary point of contact for weekend vendor and client communications
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Flexibility to work weekends (Saturday/Sunday) with potential for occasional holidays
- Associate's degree or equivalent certification preferred