Job Description
Join our dynamic team at Chicago Administrative Solutions! We're urgently seeking a detail-oriented Office Assistant to support our fast-paced operations. This is a fantastic opportunity to grow your administrative career in a collaborative environment with competitive benefits and advancement opportunities.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facilities coordination
- Provide exceptional administrative support to department heads through scheduling, meeting coordination, and document preparation
- Maintain accurate digital filing systems and databases using Microsoft Office Suite
- Serve as primary point of contact for internal and external communications via phone, email, and in-person
- Assist with onboarding processes including new hire paperwork and office orientation
- Coordinate travel arrangements and expense reports for senior staff
- Support special projects and events as needed
Qualifications
- Minimum 2 years of professional office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Associate's degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail