Job Description
Join our dynamic team at Pacific Northwest Innovations as we seek a highly skilled Administrative Assistant to support our executive leadership. This urgent full-time position offers immediate start for a proactive professional who thrives in fast-paced environments. You'll be the backbone of our operations, ensuring seamless office functionality while supporting high-level decision-making processes. We're looking for a detail-oriented individual with exceptional organizational skills to contribute to our mission-driven culture in the heart of Portland.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare confidential documents, reports, and presentations using advanced Microsoft Office Suite
- Act as primary point of contact for internal/external stakeholders with polished communication
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Process expense reports, invoices, and financial documentation with precision
- Lead onboarding processes for new hires and maintain HR records
- Implement organizational systems to enhance departmental efficiency
Qualifications
- Minimum 3 years experience in executive administrative support or similar role
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with strict deadlines
- Discretion in handling confidential information and sensitive matters
- Strong written and verbal communication skills
- Associates degree or equivalent professional certification required
- Experience with CRM systems (e.g., Salesforce) preferred