Job Description
We are seeking a highly motivated Administrative Assistant to join our dynamic team in Chicago, IL. This urgent hiring opportunity offers competitive compensation and growth potential. As the backbone of our office operations, you'll ensure seamless daily workflows while supporting leadership across departments. Our ideal candidate thrives in fast-paced environments and embodies professionalism, precision, and proactive problem-solving. Join us to make an immediate impact in a collaborative, forward-thinking workplace.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Process expense reports, invoices, and financial documents with 100% accuracy
- Compose professional correspondence, reports, and presentations using MS Office Suite
- Oversee office inventory, vendor relationships, and facility maintenance requests
- Serve as primary point of contact for internal/external stakeholders
- Implement digital filing systems and streamline administrative workflows
- Support HR functions onboarding, benefits administration, and compliance documentation
Qualifications
- Minimum 3 years administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize competing deadlines with meticulous attention to detail
- Associate's degree or equivalent professional certification required
- Experience with HRIS systems (e.g., Workday, ADP) preferred
- Ability to maintain confidentiality and exercise professional discretion