Job Description
Immediate opening for a dynamic Administrative Assistant! Join our fast-paced team at Coastal Business Solutions and become the backbone of our operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This urgent hiring opportunity offers competitive compensation and growth potential in a vibrant Virginia Beach environment.
As a key member of our administrative team, you'll manage calendars, coordinate communications, and maintain critical documentation. Your attention to detail and proactive approach will directly contribute to our company's success. If you thrive in a supportive yet demanding role, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, appointments, and travel arrangements
- Coordinate cross-departmental communications and meetings
- Prepare and distribute confidential correspondence and reports
- Maintain digital and physical filing systems
- Process expense reports and vendor invoices
- Support onboarding processes for new team members
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent experience required
- 3+ years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience handling confidential information
- Proactive problem-solving approach
- Ability to multitask in fast-paced environments