Job Description
Immediate opportunity for a dynamic Administrative Assistant to join our fast-paced team in downtown Tampa! We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office operations. This urgent opening requires someone who thrives in deadline-driven environments and excels at multitasking. If you're ready to make an immediate impact in a growing organization, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, supply management, and vendor relationships
- Coordinate meetings, take minutes, and follow up on action items
- Support onboarding processes for new hires and maintain personnel records
- Assist with special projects and ad-hoc administrative tasks as needed
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines simultaneously
- Professional demeanor and confidentiality with sensitive information
- Associates degree or equivalent administrative certification preferred