Job Description
Join our dynamic team as an Urgent Receptionist in Philadelphia, PA! We're seeking a detail-oriented professional to serve as the first point of contact while managing critical data entry operations. This full-time role offers immediate start for candidates with exceptional organizational skills and a passion for administrative excellence.
Our ideal candidate will thrive in a fast-paced environment, ensuring seamless office operations while maintaining accurate digital records. If you're a polished communicator with technical proficiency, apply now to become the backbone of our Philadelphia office!
Responsibilities
- Manage front desk operations including greeting visitors, screening calls, and directing inquiries
- Perform accurate data entry for client information, schedules, and correspondence
- Coordinate office calendars and manage appointment scheduling systems
- Maintain organized filing systems (digital and physical) with strict confidentiality protocols
- Assist with administrative tasks including mail processing, supply inventory, and document scanning
- Support HR and accounting departments with data management and record-keeping
- Collaborate with team members to ensure smooth daily operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years receptionist or administrative experience
- Proven data entry skills with 10,000+ keystrokes per hour and 98% accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and office equipment
- Exceptional verbal/written communication and customer service abilities
- Strong organizational skills with attention to detail in high-volume environments
- Ability to multitask while maintaining professionalism under pressure
- Philadelphia area residents only (no relocation assistance)