Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in a fast-paced environment! We're seeking a motivated individual to provide essential support across our Oakland headquarters. This immediate hire position offers growth opportunities and comprehensive benefits in the heart of the Bay Area.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executives
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical) with strict confidentiality
- Support event planning and meeting coordination for internal teams
- Assist with basic bookkeeping tasks and expense report processing
- Collaborate with departments to ensure seamless operational workflows
Qualifications
- High school diploma or equivalent (Associate's degree preferred)
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor with attention to detail
- Valid California driver's license (if occasional local travel required)