Job Description
Join our dynamic team as a Receptionist at Capital Executive Services, where we pride ourselves on delivering exceptional client experiences in the heart of Washington DC. This urgent hiring opportunity offers a chance to become the first point of contact for our prestigious clients in a fast-paced corporate environment. We seek a polished professional with excellent communication skills to manage our front desk operations and support executive teams. If you thrive in collaborative settings and possess strong organizational abilities, we encourage you to apply immediately and become an integral part of our office support team.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet and welcome visitors with exceptional professionalism and hospitality
- Coordinate calendar scheduling for executive team meetings and conference rooms
- Process incoming/outgoing mail and manage office supply inventory
- Assist with administrative tasks including data entry and document preparation
- Maintain a clean, organized, and professional reception area
- Support office events and special projects as needed
Qualifications
- Minimum 2 years of professional receptionist or front desk experience
- Exceptional verbal and written communication skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational and multitasking abilities
- Professional demeanor with polished presentation
- Ability to handle confidential information with discretion
- Experience with scheduling software (e.g., Calendly, Office 365)
- High school diploma or equivalent required