Job Description
Immediate Hiring Opportunity! Join our dynamic team at NorthStar Administrative Solutions as an Office Assistant in Seattle, WA. We're seeking a proactive professional to streamline daily operations and deliver exceptional administrative support. This urgent opening offers competitive compensation, comprehensive benefits, and growth opportunities in a fast-paced corporate environment.
As a key member of our office, you'll ensure seamless operations while contributing to a collaborative culture. If you're detail-oriented, tech-savvy, and thrive in deadline-driven settings, apply now to start your career with us!
Responsibilities
- Manage incoming communications (calls, emails, mail) with professionalism and efficiency
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and basic bookkeeping tasks
- Order and inventory office supplies while managing vendor relationships
- Support onboarding processes for new hires and training initiatives
- Assist with special projects requiring data analysis and report generation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to multitask and prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, QuickBooks)
- Flexibility to adapt to changing priorities and urgent requests