Job Description
Join our dynamic team as an Office Assistant at Pacific Business Solutions Inc, where we're urgently hiring to support our growing operations in San Diego. This is a fantastic opportunity for a detail-oriented professional to become the backbone of our office environment. You'll collaborate with department heads to ensure seamless daily operations while contributing to our positive workplace culture. We offer competitive compensation, comprehensive benefits, and a chance to grow your administrative career in one of California's most vibrant cities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Process payroll, expense reports, and financial documentation
- Order office supplies and maintain inventory management systems
- Prepare professional documents, presentations, and reports
- Support onboarding processes for new team members
- Coordinate office events and team-building activities
Qualifications
- 3+ years of administrative support or office assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with office equipment (printers, scanners, copiers)
- Associate's degree in Business Administration or related field preferred
- Ability to maintain confidentiality in sensitive matters