Job Description
We're seeking a highly motivated Office Assistant to join our dynamic team in Indianapolis. This urgent hiring position offers immediate start for candidates with exceptional organizational skills and a passion for supporting office operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Indianapolis.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and handle travel arrangements for executive staff
- Process invoices, expense reports, and financial documentation with precision
- Provide exceptional customer service to clients and visitors via phone and in-person
- Maintain digital filing systems and ensure data accuracy across platforms
- Support HR functions including onboarding and record-keeping
- Collaborate with cross-functional teams to ensure seamless workflow
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Attention to detail with high accuracy in data entry
- Ability to work independently with minimal supervision
- Valid Indiana driver's license (for occasional errands)