Job Description
Join our dynamic team in the heart of San Jose's tech hub! We're seeking a highly motivated Office Assistant to provide critical administrative support for our growing operations. This urgent opening requires immediate availability to ensure seamless office functionality. If you're a proactive professional with exceptional organizational skills and a passion for streamlining workflows, this is your chance to make an immediate impact in a fast-paced environment.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across departments
- Process incoming communications (calls, emails, correspondence) with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate travel arrangements and expense reports for senior leadership
- Order and manage office inventory while controlling budget allocations
- Prepare confidential documents and presentations using advanced MS Office proficiency
- Serve as primary point of contact for vendor relationships and service contracts
Qualifications
- Minimum 2 years administrative support experience in fast-paced corporate environment
- Expert-level proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Proven ability to manage competing priorities with strict deadlines
- Strong written and verbal communication skills with polished professional demeanor
- Experience with office equipment (multi-function printers, scanners, AV systems)
- High school diploma or equivalent; associate degree preferred
- Must pass background check and possess reliable transportation