Job Description
Join our dynamic team at Jacksonville Business Solutions as we urgently seek a detail-oriented Office Assistant to support our growing operations. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment in Jacksonville's thriving business district. If you're passionate about streamlining processes and delivering exceptional administrative support, we want to hear from you!
Responsibilities
- Manage daily office operations including scheduling, correspondence, and document management
- Coordinate meetings, travel arrangements, and event logistics for executive staff
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders with precise attention to detail
- Provide frontline reception support including call screening and visitor management
- Assist in onboarding new hires with equipment setup and orientation materials
- Collaborate with department heads to optimize administrative workflows
Qualifications
- Associate's degree or equivalent administrative certification required
- Minimum 2 years experience in office administration or executive support
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with office management software (e.g., SAP, Oracle)
- Ability to maintain composure under pressure with multiple deadlines