Job Description
Join our dynamic team as a Senior Administrative Assistant at Baltimore Administrative Solutions. We're urgently seeking a highly organized professional to support our executive team in a fast-paced corporate environment. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for growth within a leading office support provider.
Why Apply? Immediate start, hybrid work options, and a collaborative culture that values professional development. Perfect for candidates with 3+ years of administrative experience in the Baltimore metropolitan area.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including inventory management, vendor relations, and facility maintenance
- Serve as primary point of contact for internal/external stakeholders with polished communication
- Lead onboarding processes for new hires and maintain HR records compliance
- Assist with budget tracking, expense reports, and financial documentation
- Coordinate cross-departmental projects and ensure timely deliverables
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative support experience in corporate or nonprofit settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management tools (e.g., Calendly, Doodle)
- Knowledge of office protocols, confidentiality standards, and HIPAA compliance