Job Description
Are You Ready to Start Immediately?
Horizon Administrative Services is urgently hiring a detail-oriented and personable Receptionist to join our growing team in Boston, MA. We offer a flexible schedule and a collaborative work environment for the right candidate.
In this pivotal role, you will be the face of our company, ensuring our visitors and clients receive a warm welcome while managing the front desk operations efficiently.
Responsibilities
- Front Desk Management: Answer incoming calls with a professional tone and transfer to the appropriate department or take detailed messages.
- Visitor Reception: Greet all guests, sign them in, and provide them with directions or refreshments as needed.
- Mail & Communications: Sort and distribute incoming mail and packages; manage email correspondence promptly.
- Calendar Management: Maintain the executive and team calendars, scheduling meetings and appointments accurately.
- Office Support: Assist with basic clerical tasks, including filing, data entry, and maintaining office supplies inventory.
- Flexibility: Adapt to changing schedules and assist with overflow reception duties during peak times.
Qualifications
- Experience: Previous receptionist or administrative support experience is a plus.
- Communication: Exceptional verbal and written communication skills with a friendly demeanor.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Organization: Ability to multitask and prioritize tasks in a fast-paced environment.
- Availability: Must be willing to work flexible hours, including occasional weekends or holidays.
- Education: High school diploma or GED required.