Job Description
We are looking for a dynamic and organized Receptionist and Data Entry Specialist to join our team in Philadelphia. This is an urgent hiring opportunity for a detail-oriented professional who excels in a fast-paced office environment. As a key member of our administrative team, you will manage front-desk operations while ensuring the accuracy and integrity of our data management systems.
Are you ready to start a rewarding career with a growing company? We offer a collaborative culture and excellent benefits for the right candidate.
Responsibilities
- Greet and welcome visitors in a professional manner, directing them appropriately and managing the main reception area.
- Perform high-volume data entry tasks with a focus on speed and absolute accuracy using MS Excel and internal software.
- Answer, screen, and forward incoming phone calls, taking detailed messages when necessary.
- Manage and organize physical and digital filing systems to ensure efficient record retrieval.
- Schedule appointments and coordinate meeting rooms for staff and executives.
- Process incoming mail, packages, and deliveries with attention to detail.
- Assist with general office duties such as restocking supplies and maintaining a clean workspace.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Minimum of 2 years of experience in a receptionist, administrative assistant, or data entry role.
- Proven typing speed of 45+ WPM.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and the ability to spot errors in data.
- Excellent verbal and written communication skills.
- Must be available to work full-time hours.