Job Description
Are you a detail-oriented professional seeking a flexible opportunity in the bustling heart of New York City? Horizon Office Solutions is currently hiring a Part-Time Receptionist and Data Entry Specialist to join our administrative team. In this pivotal role, you will serve as the face of our company while ensuring our database remains pristine and up-to-date. We pride ourselves on a collaborative culture and offer a competitive hourly rate for the right candidate.
Why Join Us?
- Competitive pay and flexible scheduling.
- Opportunity to work in a modern, high-energy office environment.
- Professional development and growth opportunities.
Key Responsibilities:
- Manage the front desk reception, greeting clients and visitors with a warm, professional demeanor.
- Handle incoming phone calls and route them efficiently to the appropriate departments.
- Perform high-speed data entry tasks with a 99% accuracy rate to maintain client records.
- Sort and distribute incoming mail and packages promptly.
- Assist with scheduling appointments and maintaining the digital calendar.
- Organize and archive physical and electronic files for easy retrieval.
- Provide general administrative support to management as required.
Responsibilities
- Manage the front desk reception, greeting clients and visitors with a warm, professional demeanor.
- Handle incoming phone calls and route them efficiently to the appropriate departments.
- Perform high-speed data entry tasks with a 99% accuracy rate to maintain client records.
- Sort and distribute incoming mail and packages promptly.
- Assist with scheduling appointments and maintaining the digital calendar.
- Organize and archive physical and electronic files for easy retrieval.
- Provide general administrative support to management as required.
Qualifications
- High school diploma or GED required; Associate degree preferred.
- Minimum of 1-2 years of experience in a receptionist or data entry role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast typing speed (minimum 45 WPM) and exceptional attention to detail.
- Strong verbal and written communication skills.
- Ability to multi-task and prioritize tasks in a fast-paced environment.
- Must be reliable and available for a consistent part-time schedule.