Job Description
Join our dynamic team at Jacksonville Business Solutions as we seek an immediate Office Assistant to support our fast-paced operations in downtown Jacksonville. This urgent opening offers a competitive salary package and opportunities for growth within our expanding organization. We're looking for a detail-oriented professional to ensure seamless administrative workflows and exceptional client experiences.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders with accuracy
- Support onboarding processes for new hires including equipment setup and training
- Collaborate with department heads to prioritize tasks and meet deadlines
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Associate's degree or relevant certification preferred
- Ability to work independently with minimal supervision