Job Description
Join our dynamic team at Pacific Business Solutions as an Office Assistant in Seattle! We're urgently hiring a detail-oriented professional to support our office operations. This is a fantastic opportunity to grow your administrative career in a fast-paced environment. You'll be the backbone of our office, ensuring smooth daily operations while collaborating with a supportive team. If you're proactive, organized, and passionate about office support, we want to meet you!
Responsibilities
- Manage daily office operations, including scheduling, mail processing, and supply inventory
- Provide exceptional customer service to clients and staff via phone, email, and in-person
- Coordinate meetings, travel arrangements, and event logistics for leadership team
- Maintain accurate digital and physical filing systems with strict attention to confidentiality
- Support HR functions including onboarding, data entry, and compliance documentation
- Assist with financial tasks including expense reports, invoice processing, and budget tracking
Qualifications
- Minimum 2 years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Proven problem-solving and adaptability in fast-paced environments
- Associate's degree or equivalent certification preferred
- Ability to lift 15 lbs occasionally for office supply management