Job Description
Join our dynamic Boston team as a key Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate full-time opportunity offers competitive compensation, comprehensive benefits, and a chance to grow within a forward-thinking organization. If you thrive in fast-paced environments and excel at multitasking, apply today to become an integral part of our success story.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Coordinate office operations including supply management, vendor relations, and facility maintenance
- Serve as primary point of contact for internal/external communications and inquiries
- Assist with onboarding processes and maintain confidential employee records
- Support meeting preparation, including agenda creation, minute-taking, and follow-up actions
- Implement digital filing systems and ensure document security compliance
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven experience managing calendars and complex scheduling
- Ability to handle confidential information with discretion
- Proficiency with office equipment and digital filing systems
- Proactive problem-solving and adaptability in changing environments