Job Description
We are currently seeking a highly organized and proactive Office Assistant to join our dynamic team in San Jose, CA. This is an urgent hiring opportunity for a detail-oriented professional looking for a role with a flexible schedule and growth potential.
At Apex Administrative Services, we pride ourselves on efficiency and customer satisfaction. As an Office Assistant, you will be the backbone of our daily operations, ensuring our office runs smoothly while providing exceptional support to our clients and staff. If you are a self-starter with excellent communication skills, we want to hear from you.
Why Join Us?
- Competitive hourly rate ($18.00 - $25.00)
- Flexible work schedule to suit your lifestyle
- Opportunity for professional growth and development
- Supportive and collaborative work environment
Responsibilities
- General Office Management: Handle front desk reception duties, manage incoming calls, and greet visitors professionally.
- Administrative Support: Assist with data entry, file organization, and maintaining accurate digital and physical records.
- Communication: Draft and proofread emails, memos, and letters; coordinate inter-departmental communications.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and taking minutes.
- Inventory & Supplies: Monitor office supply levels, place orders, and manage petty cash.
- Customer Service: Address client inquiries and resolve issues promptly to ensure high satisfaction levels.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or equivalent experience is a plus.
- Experience: Minimum 1-2 years of experience in an office or administrative setting preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Willingness to adapt to changing priorities and work a flexible schedule as needed.