Job Description
Join our dynamic team in Jacksonville as an Office Assistant! We're urgently hiring a proactive professional to support our daily operations with precision and enthusiasm. This is your opportunity to make an immediate impact in a collaborative environment where your organizational skills shine.
As the backbone of our office, you'll ensure seamless workflows while supporting diverse departments. We offer competitive compensation, growth opportunities, and a supportive culture. Apply today to secure your position in this high-demand role!
Responsibilities
- Manage incoming communications (calls, emails, mail) with professionalism and efficiency
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders with accuracy
- Assist in onboarding new hires with orientation materials and office setup
- Support departmental projects through data compilation and report generation
- Order office supplies and manage inventory control systems
Qualifications
- Minimum 2 years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or relevant certification preferred
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Proven ability to maintain confidentiality and handle sensitive information
- Positive attitude and willingness to adapt to changing priorities