Job Description
Join our dynamic team as an Office Support Specialist and be the first point of contact for our thriving Boston office. We're seeking a polished and proactive professional to manage front desk operations, coordinate communications, and ensure seamless administrative workflows. This role offers exceptional growth opportunities in a collaborative environment with competitive benefits.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and routing inquiries
- Coordinate office calendars, meeting bookings, and travel arrangements for executive team
- Process incoming/outgoing mail, shipments, and office supply inventory management
- Maintain digital filing systems and assist with document preparation using Microsoft Office Suite
- Support HR initiatives including onboarding coordination and benefits administration
- Collaborate with facilities team to maintain office equipment and vendor relationships
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1+ years of administrative/receptionist experience or internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication skills and professional phone etiquette
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, AV systems)