Job Description
We're urgently seeking a dynamic Office Assistant to join our growing team in Charlotte, NC! As the first point of contact for our clients and visitors, you'll be instrumental in maintaining our professional atmosphere and operational efficiency. This is an immediate opportunity to showcase your organizational prowess in a fast-paced environment where your contributions directly impact our success.
Our ideal candidate thrives in multitasking scenarios and brings a proactive approach to administrative tasks. You'll collaborate with department heads to streamline workflows while ensuring our office runs seamlessly. If you're detail-oriented with a passion for supporting teams, we encourage you to apply today!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Coordinate complex calendars, schedule meetings, and arrange travel logistics for executives
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Prepare and distribute confidential documents, reports, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes for new employees and coordinate office events
- Assist in basic bookkeeping tasks and expense report processing
Qualifications
- Minimum 2 years of proven office administration or reception experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High level of discretion when handling confidential information
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly, Doodle) required
- Ability to lift 15 lbs for occasional supply restocking