Job Description
Immediate opening for a dynamic Office Assistant in San Jose, CA! Join our fast-paced tech company and become the backbone of our daily operations. We're seeking a highly organized professional with exceptional communication skills to support our team with flexible scheduling options. Enjoy competitive pay, a collaborative environment, and the opportunity to grow your administrative career.
This role offers morning/afternoon shift flexibility (20-30 hours/week) with occasional weekend availability required. Perfect for students, parents, or professionals seeking work-life balance. Apply today to join our innovative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Order office supplies, maintain inventory, and oversee facility upkeep
- Support HR functions including onboarding and benefits administration
- Assist with travel arrangements and expense report processing
- Coordinate cross-departmental projects and events
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- High attention to detail and confidentiality standards
- Flexibility to adapt to changing priorities and schedules