Job Description
Join our dynamic team as an Office Assistant where precision meets opportunity! Capital Administrative Solutions is urgently seeking a detail-oriented professional to support our Chicago operations. This critical role combines administrative excellence with data entry expertise, ensuring seamless office operations. If you thrive in fast-paced environments and possess exceptional organizational skills, apply now to become an integral part of our growing team.
Responsibilities
- Accurately input, manage, and update data in CRM and ERP systems with zero tolerance for errors
- Manage electronic filing systems and maintain confidential records with HIPAA compliance
- Coordinate office logistics including scheduling, correspondence, and supply inventory
- Process invoices, expense reports, and payroll data with meticulous attention to detail
- Support cross-departmental projects by compiling data analytics and generating reports
- Train on proprietary software systems during onboarding period
- Act as primary point of contact for vendor communications and service requests
Qualifications
- Minimum 2 years proven experience in data entry with 10,000+ keystrokes per minute accuracy
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word formatting)
- Associates degree in Business Administration or equivalent certification
- Expert knowledge of data privacy regulations (GDPR, CCPA)
- Exceptional time management with ability to prioritize competing deadlines
- Proven problem-solving skills with complex datasets
- Professional written and verbal communication abilities
- Ability to adapt quickly to changing office technologies and protocols