Job Description
Join our fast-paced team as an Office Assistant at Premier Office Solutions! We're urgently seeking a detail-oriented professional to support daily operations in our Philadelphia headquarters. This is a fantastic opportunity to grow your administrative career while working with a dynamic team committed to excellence.
As an Office Assistant, you'll be the backbone of our office environment, ensuring seamless operations and exceptional support for staff and clients. If you're proactive, organized, and thrive in collaborative settings, we want to hear from you!
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Schedule appointments, meetings, and coordinate calendars for executive team
- Process incoming/outgoing mail and maintain organized filing systems
- Assist with onboarding new hires and office supply inventory management
- Prepare documents, reports, and presentations using Microsoft Office Suite
- Coordinate office events and travel arrangements for staff
- Act as primary point of contact for vendor relationships and service providers
Qualifications
- Minimum 2 years of office administration or executive support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Salesforce, Asana)