Job Description
We're urgently seeking a dynamic Office Assistant to join our Chicago team! As the first point of contact for clients and visitors, you'll be the heartbeat of our office operations. This full-time role offers competitive compensation and growth opportunities in a supportive environment. If you're organized, tech-savvy, and thrive in fast-paced settings, we want to hear from you immediately!
Responsibilities
- Manage front desk operations including call screening and visitor reception
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and purchase orders
- Support HR functions including onboarding and documentation
- Collaborate with departments to ensure seamless workflow
- Order office supplies and manage vendor relationships
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional communication and interpersonal skills
- Ability to multitask with strong attention to detail
- Proven problem-solving abilities in dynamic environments
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., SAP, QuickBooks)