Job Description
Are you looking for a stable career with immediate start opportunities?
Apex Administrative Solutions is urgently hiring a Local Office Assistant in Washington, DC, and surrounding Virginia areas. We are committed to providing top-tier administrative support to our growing client base and are looking for organized, detail-oriented individuals to join our team.
As an Office Assistant, you will be the backbone of our daily operations, ensuring smooth workflow and exceptional service delivery. This is a fantastic opportunity for someone seeking immediate hiring and a long-term career path in a professional environment.
Why Join Apex Administrative Solutions?
- Immediate Start: Don't wait months for a response. Start earning today.
- Competitive Pay: Earn between $22.00 and $28.00 per hour based on experience.
- Professional Growth: Clear pathways for advancement within the organization.
- Dynamic Environment: Work in a modern office located in the heart of the DC metro area.
Job Overview
We are seeking a reliable and proactive Office Assistant to manage various administrative tasks. You will handle data entry, scheduling, and correspondence while maintaining a high standard of office organization. If you are a proactive problem solver with excellent communication skills, we want to hear from you.
Responsibilities
- Manage Daily Operations: Oversee the front desk, handle visitor check-ins, and manage incoming and outgoing mail and packages.
- Data Entry & Filing: Maintain accurate digital and physical records, ensuring all documents are filed correctly and confidentially.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meeting rooms and travel arrangements for staff.
- Communication Support: Answer and screen phone calls professionally, take detailed messages, and route inquiries to the appropriate personnel.
- Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed to ensure the office is fully stocked.
- Customer Service: Provide exceptional service to clients and visitors, addressing their needs with a polite and professional demeanor.
- Report Generation: Assist in the preparation of basic reports and presentations using Microsoft Office Suite.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Certificate in Business Administration preferred.
- Experience: Previous experience in an office setting, administrative support, or a related field is highly desirable.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse groups.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to adhere to strict deadlines.
- Location: Must reside in or be willing to commute to Washington, DC or Northern Virginia.