Job Description
We are seeking a highly organized and detail-oriented Office Assistant & Data Entry Specialist to join our dynamic team in Chicago. In this pivotal role, you will serve as the backbone of our daily operations, ensuring that our administrative processes run smoothly and our data is managed with the utmost precision. We offer a collaborative work environment, competitive benefits, and a clear path for professional growth.
Why Join Us?
- Competitive hourly pay ($18 - $25/hr).
- Comprehensive health, dental, and vision insurance.
- Professional development and training opportunities.
- A supportive and inclusive company culture.
If you are a proactive professional ready to leverage your data entry skills in a fast-paced office setting, we want to hear from you.
Responsibilities
- Perform accurate and high-speed data entry into company databases, CRM systems, and spreadsheets, ensuring 99.9% data accuracy.
- Manage incoming correspondence, including answering phones, screening calls, and responding to emails in a professional and timely manner.
- Organize and maintain both physical and digital filing systems to ensure easy retrieval of documents.
- Assist in preparing reports, invoices, and correspondence using Microsoft Office Suite and specialized software.
- Coordinate scheduling for internal meetings and manage calendars for management staff.
- Conduct basic research and compile data for team presentations.
- Support the office manager with inventory management and supply ordering as needed.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience in administrative support, data entry, or a related field (minimum 1 year).
- Exceptional typing speed with a minimum of 40 WPM and high accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong attention to detail and the ability to spot errors quickly.
- Excellent verbal and written communication skills.
- Ability to work independently while managing multiple priorities in a fast-paced environment.