Job Description
Join our dynamic team at Phoenix Administrative Solutions as an Office Assistant! We're urgently seeking a detail-oriented professional to support daily operations with exceptional organizational skills. This role is perfect for someone passionate about administrative excellence and community impact. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment in the heart of Phoenix. Immediate start available!
Responsibilities
- Perform accurate data entry into CRM and database systems with precision
- Manage office inventory, supply orders, and equipment maintenance
- Coordinate client communications via phone, email, and in-person interactions
- Prepare and distribute confidential documents, reports, and correspondence
- Schedule appointments, meetings, and travel arrangements for staff
- Maintain organized digital and physical filing systems
- Support billing processes and financial record-keeping
Qualifications
- Proven data entry experience with 50+ WPM typing accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Associate's degree or equivalent administrative certification
- Strong attention to detail and error-prevention skills
- Ability to handle confidential information with discretion
- Excellent written and verbal communication abilities
- Proactive problem-solving and multitasking capabilities
- 1+ years in office administration or similar role