Job Description
Join our dynamic team at Nexus Solutions Group as a part-time Administrative Assistant with flexible scheduling options. This role is perfect for organized professionals seeking work-life balance in Portland's vibrant business district. You'll be the backbone of our operations, ensuring seamless office functionality while supporting our diverse team of executives and creatives.
We offer competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise truly makes an impact. Ideal candidates thrive in fast-paced settings and value precision in every task.
Responsibilities
- Manage executive calendars, coordinate complex appointments, and arrange travel logistics
- Handle incoming communications professionally—screen calls, route emails, and distribute mail
- Prepare polished correspondence, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office events, meetings, and vendor communications
- Process expense reports, invoices, and procurement requests
- Support onboarding processes and new employee orientation
Qualifications
- Associate's degree or 3+ years of administrative support experience
- Expert proficiency in Outlook, Excel, Word, and Google Workspace
- Exceptional organizational skills with demonstrated multitasking ability
- Proven experience managing calendars for multiple stakeholders
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Self-motivated with proactive problem-solving approach
- Flexibility to adapt to changing priorities and deadlines