Job Description
Join our dynamic team in Los Angeles as an Office Assistant where you'll be the backbone of daily operations. We're seeking a proactive individual to ensure our office runs smoothly while supporting cross-functional teams. This urgent opening requires immediate availability to start within 7 days. Enjoy a collaborative environment with growth opportunities and competitive benefits.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous organization
- Assist with onboarding new hires and office supply inventory management
- Support administrative tasks including document preparation and data entry
- Coordinate travel arrangements and expense reports for department staff
- Act as primary point of contact for building facilities and vendor relationships
Qualifications
- Minimum 2 years of office administration or assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask in a fast-paced environment with competing priorities
- Detail-oriented with strong organizational abilities
- High school diploma or equivalent; associate degree preferred
- Valid California driver's license for occasional errands