Job Description
Join our dynamic team as an Office Assistant and become the backbone of our thriving Philadelphia operations! We're seeking a highly organized professional to provide critical administrative support in a fast-paced corporate environment. This immediate hire opportunity offers competitive compensation and the chance to grow within our established company.
As the first point of contact for clients and visitors, you'll embody our commitment to excellence while managing daily office operations. The ideal candidate thrives in multitasking environments and possesses exceptional communication skills. If you're ready to launch your administrative career with immediate impact, apply today!
Responsibilities
- Manage incoming communications (phone, email, mail) and direct inquiries to appropriate personnel
- Coordinate office schedules, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process incoming/outgoing mail and office supply inventory management
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Assist with new employee onboarding and office equipment maintenance
- Support accounting department with invoice processing and expense tracking
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional demeanor with strong written and verbal communication
- Ability to handle confidential information with discretion
- Proven problem-solving skills in fast-paced environments