Job Description
Join the City of Philadelphia's dynamic team as a Local Administrative Assistant! We're seeking a highly organized professional to support critical municipal operations in an immediate, full-time capacity. This urgent hiring opportunity offers competitive compensation and the chance to make a tangible impact in our community. If you thrive in fast-paced environments and excel at streamlining office workflows, we encourage you to apply today and become an essential part of Philadelphia's public service excellence.
Responsibilities
- Manage daily office operations, including scheduling, correspondence, and record maintenance
- Coordinate with city departments to ensure seamless communication and task execution
- Prepare and process confidential documents with precision and discretion
- Support budget tracking and expense reporting for assigned departments
- Act as primary point of contact for internal and external stakeholders
- Assist in event planning and logistical coordination for municipal initiatives
- Maintain digital and physical filing systems with rigorous organization standards
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with confidentiality
- Experience with office management software (e.g., SAP, Workday)
- Valid Pennsylvania driver's license preferred
- Associate's degree or equivalent professional certification required