Job Description
We're urgently seeking a detail-oriented Local Administrative Assistant to join our dynamic Charlotte office. This critical role supports our Georgia-based operations while serving as the first point of contact for our Charlotte location. You'll manage daily office functions, coordinate cross-departmental projects, and ensure seamless administrative workflows in a fast-paced corporate environment. If you thrive in a collaborative setting and excel at multitasking, this is your opportunity to make an immediate impact with a rapidly growing company.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for 5+ executives
- Process expense reports, invoices, and financial documentation
- Coordinate office logistics including supply inventory and vendor management
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
- Act as primary liaison between Charlotte office and Georgia headquarters
- Onboard new hires and maintain employee records
- Organize corporate events and meetings across multiple locations
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with strict deadlines
- Experience with office management software (e.g., Asana, Trello)
- Associate's degree or equivalent professional certification required
- Local Charlotte residency preferred for immediate availability
- Notary public certification a plus