Job Description
We're seeking a highly skilled Administrative Assistant to join our dynamic team immediately! This urgent opening requires a proactive professional who excels in supporting executives with exceptional organizational skills and discretion. You'll be the backbone of our Tampa office, managing critical operations while maintaining a polished, efficient environment. If you thrive in fast-paced settings and possess top-tier administrative expertise, apply now to secure this exciting career opportunity!
Responsibilities
- Manage executive calendars, scheduling high-level meetings and travel arrangements
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Coordinate office operations including supply inventory, vendor relationships, and facility maintenance
- Serve as primary point of contact for internal/external communications and correspondence
- Process expense reports, invoices, and financial documentation with accuracy
- Support departmental projects through research, data compilation, and presentation preparation
Qualifications
- Minimum 3 years of executive administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication skills with professional demeanor
- Strong organizational abilities with proven multitasking in deadline-driven settings
- Discretion and confidentiality handling sensitive executive information
- Associate's degree or equivalent professional certification preferred