Job Description
Immediate Opening for Executive Administrative Assistant in San Jose, CA! Join our dynamic team at InnovateTech Solutions where your organizational prowess will drive our success. We're seeking a proactive professional to support our C-suite executives in a fast-paced tech environment. This urgent full-time role offers competitive compensation and growth opportunities for career-driven individuals. If you thrive in high-energy settings and excel at multitasking, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations, including supply inventory, vendor relations, and facility management
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate meetings, take detailed minutes, and follow up on action items
- Manage expense reports and budget tracking for executive departments
- Implement digital filing systems and maintain confidential records
Qualifications
- Minimum 3 years of executive administrative experience in tech or corporate environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under tight deadlines
- Discretion and professionalism handling sensitive information
- Associates degree or equivalent professional certification required
- Experience with CRM systems (Salesforce preferred)